Great Western Leasing & Sales (GWLS) is a dynamic trailer sale, leasing, and rental company in significant growth mode. The company is headquartered in Irvine, California and currently has operations in Fontana, CA; Albuquerque, NM; Phoenix, AZ; Grants Pass, OR; Dallas, TX; Houston, TX; and Salt Lake City, UT. GWLS is seeking expansion into other sites in its current footprint, as well as into other cities across the country.
GWLS currently seeks a well-qualified Sales Coordinator to help the company drive positive growth in our Sales Department. This role will help monitor our revenues by assisting salespersons facilitate and process sales transactions, including working with GWLS’s credit and finance department and accounting department. Key to this role will be invoicing sales deals and updating records. Additionally, the position requires Title and Registration processing. This role will have to interface, when applicable, with the company’s Rental Coordinators, Lease Coordinators, Shop Coordinators, and Insurance coordinator. The ideal person for this job will be someone who can be consistently accurate, reliable in handling accounts and documents, and possess a high degree of organizational ability to facilitate financial information.
This role is based in Houston, TX.
Confirm that the sales representative has correctly and accurately provided all information needed to invoice a sale of a trailer and have the requisite people skills to work with the sales representative to ensure that such information is provided correctly the first time.
Check the data input in the customer management system and billing system to ensure accuracy of the contract or bill.
Support the Sales team with customer requests and by processing Titles.
Be a liaison between the Dallas office Sales team and the corporate Accounting, Credit, and Collection teams.
Receive deposits through various methods (cash, online payments etc.) and process correctly.
Update accounting records with new payments, balances, customer information etc.
Report on activity to upper management.
Assist Sales team with phone calls and sending out titles with follow-up calls if necessary.
Proven experience in processing sales documentation in a computer system; title/registration preferred.
Adherence to laws and confidentiality guidelines.
Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g. Quickbooks) will be appreciated.
Excellent math ability.
MUST be bi-lingual speaking and writing Spanish and English.
Excellent organizational skills.
Excellent communication skills, comfortable networking within the company to learn and problem solve.
High school diploma or GED; further education will be a plus.
Strong clerical skills including: Outlook, Word, Excel
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.