This individual will assist the Rural Youth Services (RYS) Program Coordinator with program coordination responsibilities for the RYS Program. RYS Programs are community and school-based programs that provide 4-H Youth Development to youth throughout Tompkins County. This person will work closely with the RYS Coordinator and Tompkins County Youth Services Department liaisons to manage RYS youth programs. This individual will support program educators who deliver programs to youth. This individual will assist in the management and direction of a small volunteer base and will assist in coordinating a youth workforce development program across several communities. This individual will also provide oversight for transportation management and logistics, providing support for the 4-H Youth Development van fleet. This individual receives ongoing support and supervision from and is accountable to the Rural Youth Services Coordinator and 4-H Youth and Community Development Issue Leader.
Associate's Degree and experience relevant to the role of the position. A GED/High School Diploma plus 1 year of transferrable skills/experience may substitute for an Associate's Degree..
Ability to meet motor vehicle check requirements and ability to meet travel requirements associated with this position.
Ability to work flexible hours, which may include weekends and or evenings as appropriate.
Highly organized and motivated.
Strong teamwork skills.
Demonstrated ability to manage complex systems.
Computer skills: high level of word processing, spreadsheets, database and internet software. Demonstrated ability to perform advanced MS Excel and database functions including creating, manipulating, reporting, and maintaining electronic spreadsheets and databases.
Ability to use good judgement in work situations.
Ability to create and manage complex budgets with multiple funding sources, including grants
Ability to collaborate and work effectively with stakeholders.
Ability to communicate effectively orally, in writing, and with electronic technology and be able to apply those skills to grant writing and/or review.
Appreciate, respect and embrace diversity and inclusion in all interactions with colleagues, staff, volunteers and the public (including rural populations).
Ability and willingness to drive CCE 12-passenger van after training.
Ability to work as a team member with local planning groups, schools, professionals and support staff, youth, parents, volunteers, and representative of other community agencies and organizations.
Ability to handle administrative details, to work under pressure, and organize work into priorities with emphasis on effective time management.
Demonstrated ability to work independently, and work effectively as a team member.
Knowledge and experience of youth and positive youth development.
Experience working with undergraduate and other volunteer populations.
Knowledge of and experience with trauma-informed practices around youth.
Experience with youth employment programs.
Ability to frequently carry and/or transport supplies and equipment.
Direction - 5%
Assist in the planning for delegated and assigned administrative functions to support the RYS program.
Assist with development of relationships with stakeholders for possible youth employment placement and general support of the RYS Program.
Management - 25%
Communicate with RYS Coordinator and program staff to ensure accurate and timely data collection.
Assist in the monitoring and management of complex budgets based on the strategic plan and grant awards.
Management of a fleet of vans including ensuring proper cleaning, maintenance, and following and enforcing proper procedures and protocols.
Coordination/Operation - 65%
Coordinate communication and marketing efforts of the program including but not limited to quarterly newsletters, annual report, website, and social media.
Coordinate RYS volunteers, including recruitment, training, and placement; ensuring programs adhere to applicable policies.
Coordinate public relations efforts (in consultation with RYS Coordinator) which may include local events and communication with communities, town boards, Youth Services Dept., and county legislature to assure sustainability.
Coordinate grant reports.
Coordinate additional reports as requested or required including state CCE reporting requirements and County Results Based Accountability.
Assist RYS Coordinator in organizing site visits with program staff and providing feedback on visits.
Assisting in the coordination of monthly staff meetings, which includes organizing professional development opportunities.
Support in the collecting of fees and reconciling of finances related to summer camp.
Assist in the coordination of collaborative efforts within Tompkins County 4-H Youth Development Programs and collaborative efforts with other program areas in the Association.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety -Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Applied to all duties and functions.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy -Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Tompkins County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Please submit a resume, cover letter, and list of 3 references (at least 2 previous employers) as one document when applying. All candidates who are current employees of CCE Tompkins must apply as internal applicants. Please note that changes cannot be made to an application once it is submitted.For more information about how to apply, pay rate, review process and benefits, please see the message at the bottom of this posting.
Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
Vision Access Program
Employee Assistance Program
How To Apply: Applicants (including current employees of other Cornell Cooperative Extension Associations other than Tompkins) must apply online through the APPLY button in this job posting. Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/
IMPORTANT! All applicants must submit a COVER LETTER (please reference the position you are applying for), a RESUME and indicate in your cover letter, resume or other document three individuals who may be contacted as REFERENCES.
Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting.
This position will remain open until a suitable candidate is identified.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-6120, or via email at: firstname.lastname@example.org.
Association Operations Coordinator I
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00024013
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